You can schedule a synchronous meeting with an individual student or multiple students in your course. Maximum webcams allowed to share is 7, but as many as 150 students can participate (without webcams) in the meeting. You can meet for office hours or to discuss a paper or a project. Documents can be uploaded and viewed during the meeting.
Click on the Virtual Classroom link in the navbar.
When Virtual Classroom opens, the Class Meetings tab opens automatically. To schedule a new meeting, click on the Schedule Meeting button.
Name the meeting and enter the date and time of the meeting.
Next, choose the length of the meeting, whether or not the meeting will be recorded and if external participants are allowed to join the meeting. If the meeting will be recorded, an additional option will activate that will use the link for the meeting as a link to the recording of the meeting after it has concluded.
To schedule repeating Virtual Classroom sessions, select the number of additional weeks that you want to schedule meetings in the drop down menu. Repeating meetings can only be scheduled for whole class sessions on a weekly basis for the same day of the week and time of day as the original meeting. A quicklink will be generated for each scheduled session and automatically added as an event on the Brightspace calendar for the instructor and any/all students included in that session.
If the class meeting is set up for a small group instead of the whole class, click on the people icon to manage meeting participants.
Click on the Sync Roster button to access your roster. Select the students that will participate to move their names to the Web Conference Participants box and click Save.
You can cancel the meeting by clicking the X or reschedule it by clicking the pencil icon. To begin your meeting, click on the open door icon in your Scheduled Meeting list.
Please note: Firefox and Chrome are the recommended browsers for Virtual Classroom sessions.
The Meeting Lobby page contains the link used to invite participants outside of the class if the activity was set up with that option available. Instructors will also have phone bridge access information available. *If your institution is a Premium customer, students will also be given phone bridge access.
Students will not be able to enter the meeting room until you do. Be sure to review the Quick Tips and Session Management instructions prior to entering the meeting space.
Once you’ve reviewed the Lobby Page guidelines and your meeting is ready to begin, click Enter Meeting Room to enter the Virtual Classroom session in the HTML5 environment or Enter Meeting Room (Flash) to enter the session in the Flash environment. *PLEASE NOTE: The Flash version of the Virtual Classroom/Sync Activity may not be available at your institution and will be depreciated at institutions by the end of the year.
As the Instructor, if you enter the session using HTML5, all subsequent participants to enter the session will also enter in HTML5. If you enter the session using Flash, so will all subsequent participants unless an individual does not have Flash on the device being used to access the Virtual Classroom session. In that case, the user will be taken to a page suggesting that Flash is downloaded. If the user chooses not to install Flash, there is also an option to enter the session in HTML5 instead, but with a warning that desktop and webcam sharing will not be visible for that user.
Once the meeting has concluded, click on the vertical ellipses and then select Logout to exit the meeting.
Pay close attention for the browser permissions particularly when testing your mic and webcam.
IF THE RECORDING OPTION WAS CHECKED, THE SESSION IS AUTOMATICALLY RECORDED. RECORDING BEGINS WHEN YOU ENTER THE MEETING ROOM. HOWEVER, CLICKING THE RECORD BUTTON SETS START AND END POINTS FOR RESULT RECORDING. THESE RECORDINGS ARE SAVED IN THE CLASS MEETINGS TAB IN VIRTUAL CLASSROOM UNDER RECORDED MEETING NAME.